Connect every tool you use, so nothing gets retyped
The average small business runs eleven tools that do not talk to each other. The gap between them is filled by a person with a spreadsheet, copying fields.
The cost of tools that do not talk
- The same customer record is typed into three systems, and all three are slightly different by Friday.
- A deal closes in the CRM but nobody tells billing for two days.
- Reporting means exporting four CSVs and reconciling them by hand every Monday.
- The integration you need is the one your vendor does not offer, so it never gets built.
A real one, building itself.
Not a diagram of an idea. This is the shape of a system we have actually shipped for this service, assembling and then running a job.
Six things, all of them yours.
Integration audit
We list every tool, what data lives where, and which handoffs are currently a person. The map usually surprises people.
Field mapping
Agreeing what "customer name" means in each system before wiring anything. This is where integrations actually fail.
Two-way sync
Changes propagate both directions where it makes sense, with a defined winner when both sides change at once.
Deduplication
Matching on more than email, so the same person entering twice does not become two records.
Custom connectors
For tools with no off-the-shelf integration, we build against their API directly.
Audit trail
Every sync writes a log line. When someone asks why a record changed, there is an answer.
What we build this on.
Chosen per project, not per habit. If your team already runs something that works, we build on that instead.
Four steps, no surprises.
Numbers we actually see.
Typical ranges from our own builds, not industry averages. Yours will depend on your process.
Integrations, answered.
What if my tool has no Zapier integration?
Then we build against its API directly. Almost every modern SaaS tool has a REST API even when it has no listed Zapier connector, and n8n's HTTP node handles anything with one. If a tool genuinely has no API, we look at whether a scheduled export or a headless workflow can bridge it, and we will tell you if the honest answer is no.
Is two-way sync always the right choice?
No, and we push back on it more often than clients expect. Two-way sync needs a defined conflict winner and doubles the failure surface. Where one system is genuinely the source of truth, one-way is simpler and safer.
Will this break when a tool updates its API?
Occasionally, yes. That is why every integration we ship alerts on failure rather than dying quietly. On a maintenance retainer we fix breakages as part of the arrangement.
How do you handle duplicate records?
Matching on a combination of fields rather than email alone, with a review queue for near-matches instead of silent merging. Deduplication that guesses is worse than none.
Find out what this is worth to you.
A 20-minute call where we map your process and tell you honestly what is worth automating first, and what is not worth touching.
What pairs with this.
Data Syncs
Keep your CRM, spreadsheets, database and billing in real-time agreement, with deduplication, conflict rules and an audit trail on every change.
Workflows
We design, build and host n8n and Make workflows that run your operations end to end, with error handling and alerting built in from the start.
API Systems
We design and build REST and GraphQL APIs, and the middleware between your systems, with authentication, versioning and documentation as standard.